A travel request form template is a document that incorporates all the information that a traveler needs to forward for approval from higher authority before going on a trip. It includes trip dates, destinations, important notes on the trip, travel services such as mode of travel, accommodation, meals, car rental, etc. This travel request form template shows a traveling place and also expenses associated with each. The request form can fulfill many purposes, right from securing permissions for visits to places to seeking authorizations on the behalf of travelers.
A travel planner request form template should contain complete information such as full name, designation, employee id, contact number, fax number, email id of the traveler. Make sure you do not forget to mention the purpose of the trip clearly in the travel request form template.
It is a must to describe the trip information in a travel request form template. It includes the date and time of departure and arrival of the traveler, mode of travel, travel schedule, travel itinerary, lodging, meals, and other services during the entire trip.
A travel request form template should display the estimated expenses of the trip that includes transportation expenses, costs of meals and accommodation, car rentals, travel expenses, etc. If it is a sponsored trip do not forget to mention the details and contact information of the sponsors.
A travel request form template cannot be forwarded unless it is approved by the higher authorities. Hence it is essential to mention all the names of the persons along with their signature whose permission is necessary to approve the trip. View a wider selection of travel agency invoice templates right here.
To make everything work properly it is necessary to have transparency in every aspect. Terms and conditions should be clearly described in the travel request form template. Additional notes should also be given place in the template to add any additional information regarding the trip. Next up we will show you some superb exampels of travel request forms that you can download and customize for your use.
