Long term care medical assessment form

A more recent article on geriatric assessment is available.

Author disclosure: Nothing to disclose.

The geriatric assessment is a multidimensional, multidisciplinary assessment designed to evaluate an older person's functional ability, physical health, cognition and mental health, and socioenvironmental circumstances. It is usually initiated when the physician identifies a potential problem. Specific elements of physical health that are evaluated include nutrition, vision, hearing, fecal and urinary continence, and balance. The geriatric assessment aids in the diagnosis of medical conditions; development of treatment and follow-up plans; coordination of management of care; and evaluation of long-term care needs and optimal placement. The geriatric assessment differs from a standard medical evaluation by including nonmedical domains; by emphasizing functional capacity and quality of life; and, often, by incorporating a multidisciplinary team. It usually yields a more complete and relevant list of medical problems, functional problems, and psychosocial issues. Well-validated tools and survey instruments for evaluating activities of daily living, hearing, fecal and urinary continence, balance, and cognition are an important part of the geriatric assessment. Because of the demands of a busy clinical practice, most geriatric assessments tend to be less comprehensive and more problem-directed. When multiple concerns are presented, the use of a “rolling” assessment over several visits should be considered.

Approximately one-half of the ambulatory primary care for adults older than 65 years is provided by family physicians, 1 and approximately 22 percent of visits to family physicians are from older adults. 2 , 3 It is estimated that older adults will comprise at least 30 percent of patients in typical family medicine outpatient practices, 60 percent in hospital practices, and 95 percent in nursing home and home care practices. 4

A complete assessment is usually initiated when the physician detects a potential problem such as confusion, falls, immobility, or incontinence. However, older persons often do not present in a typical manner, and atypical responses to illness are common. A patient presenting with confusion may not have a neurologic problem, but rather an infection. Social and psychological factors may also mask classic disease presentations. For example, although 30 percent of adults older than 85 years have dementia, many physicians miss the diagnosis. 5 , 6 Thus, a more structured approach to assessment can be helpful.

The geriatric assessment is a multidimensional, multidisciplinary assessment designed to evaluate an older person's functional ability, physical health, cognition and mental health, and socioenvironmental circumstances. It includes an extensive review of prescription and over-the-counter drugs, vitamins, and herbal products, as well as a review of immunization status. This assessment aids in the diagnosis of medical conditions; development of treatment and follow-up plans; coordination of management of care; and evaluation of long-term care needs and optimal placement.

The geriatric assessment differs from a typical medical evaluation by including nonmedical domains; by emphasizing functional capacity and quality of life; and, often, by incorporating a multidisciplinary team including a physician, nutritionist, social worker, and physical and occupational therapists. This type of assessment often yields a more complete and relevant list of medical problems, functional problems, and psychosocial issues. 7

Because of the demands of a busy clinical practice, most geriatric assessments tend to be less comprehensive and more problem-directed. For older patients with many concerns, the use of a “rolling” assessment over several visits should be considered. The rolling assessment targets at least one domain for screening during each office visit. Patient-driven assessment instruments are also popular. Having patients complete questionnaires and perform specific tasks not only saves time, but also provides useful insight into their motivation and cognitive ability.

Clinical recommendationEvidence ratingReferences
The U.S. Preventive Services Task Force found insufficient evidence to recommend for or against screening with ophthalmoscopy in asymptomatic older patients.C 15
Patients with chronic otitis media or sudden hearing loss, or who fail any hearing screening tests should be referred to an otolaryngologist.C 21 , 23
Hearing aids are the treatment of choice for older patients with hearing impairment, because they minimize hearing loss and improve daily functioning.A 23
The U.S. Preventive Services Task Force has advised routinely screening women 65 years and older for osteoporosis with dual-energy x-ray absorptiometry of the femoral neck.A 37
The Centers for Medicare and Medicaid Services encourages the use of the Beers criteria as part of an older patient's medication assessment to reduce adverse effects.C 39 , 40

Functional Ability

Functional status refers to a person's ability to perform tasks that are required for living. The geriatric assessment begins with a review of the two key divisions of functional ability: activities of daily living (ADL) and instrumental activities of daily living (IADL). ADL are self-care activities that a person performs daily (e.g., eating, dressing, bathing, transferring between the bed and a chair, using the toilet, controlling bladder and bowel functions). IADL are activities that are needed to live independently (e.g., doing housework, preparing meals, taking medications properly, managing finances, using a telephone). Physicians can acquire useful functional information by simply observing older patients as they complete simple tasks, such as unbuttoning and buttoning a shirt, picking up a pen and writing a sentence, taking off and putting on shoes, and climbing up and down from an examination table. Two instruments for assessing ADL and IADL include the Katz ADL scale (Table 1) 8 and the Lawton IADL scale (Table 2). 9 Deficits in ADL and IADL can signal the need for more in-depth evaluation of the patient's socioenvironmental circumstances and the need for additional assistance.

Activities (1 or 0 points)Independence (1 point)*Dependence (0 points)
Bathing Bathes self completely or needs help in bathing only a single part of the body, such as the back, genital area, or disabled extremityNeeds help with bathing more than one part of the body, getting in or out of the bathtub or shower; requires total bathing
Points:______
Dressing Gets clothes from closets and drawers, and puts on clothes and outer garments complete with fasteners; may need help tying shoesNeeds help with dressing self or needs to be completely dressed
Points:______
Toileting Goes to toilet, gets on and off, arranges clothes, cleans genital area without helpNeeds help transferring to the toilet and cleaning self, or uses bedpan or commode
Points:______
Transferring Moves in and out of bed or chair unassisted; mechanical transfer aids are acceptableNeeds help in moving from bed to chair or requires a complete transfer
Points:______
Fecal and urinary continence Exercises complete self-control over urination and defecationIs partially or totally incontinent of bowel or bladder
Points:______
Feeding Gets food from plate into mouth without help; preparation of food may be done by another personNeeds partial or total help with feeding or requires parenteral feeding
Points:______
Total points‡: _________
For each question, circle the points for the answer that best applies to your situation.
1. Can you use the telephone?
Without help3
With some help2
Completely unable to use the telephone1
2. Can you get to places that are out of walking distance?
Without help3
With some help2
Completely unable to travel unless special arrangements are made1
3. Can you go shopping for groceries?
Without help3
With some help2
Completely unable to do any shopping1
4. Can you prepare your own meals?
Without help3
With some help2
Completely unable to prepare any meals1
5. Can you do your own housework?
Without help3
With some help2
Completely unable to do any housework1
6. Can you do your own handyman work?
Without help3
With some help2
Completely unable to do any handyman work1
7. Can you do your own laundry?
Without help3
With some help2
Completely unable to do any laundry1
8a. Do you use any medications?
Yes (If “yes,” answer question 8b)1
No (If “no,” answer question 8c)2
8b. Do you take your own medication?
Without help (in the right doses at the right time)3
With some help (take medication if someone prepares it for you or reminds you to take it)2
Completely unable to take own medication1
8c. If you had to take medication, could you do it?
Without help (in the right doses at the right time)3
With some help (take medication if someone prepares it for you or reminds you to take it)2
Completely unable to take own medication1
9. Can you manage your own money?
Without help3
With some help2
Completely unable to handle money1

Physical Health

The geriatric assessment incorporates all facets of a conventional medical history, including main problem, current illness, past and current medical problems, family and social history, demographic data, and a review of systems. The approach to the history and physical examination, however, should be specific to older persons. In particular, topics such as nutrition, vision, hearing, fecal and urinary continence, balance and fall prevention, osteoporosis, and polypharmacy should be included in the evaluation. Table 3 is an example of a focused geriatric physical examination.

SignsPhysical sign or symptomDifferential diagnoses
Vital signs
Blood pressureHypertensionAdverse effects from medication, autonomic dysfunction
Orthostatic hypotensionAdverse effects from medication, atherosclerosis, coronary artery disease
Heart rateBradycardiaAdverse effects from medication, heart block
Irregularly irregular heart rateAtrial fibrillation
Respiratory rateIncreased respiratory rate greater than 24 breaths per minuteChronic obstructive pulmonary disease, congestive heart failure, pneumonia
TemperatureHyperthermia, hypothermiaHyper- and hypothyroidism, infection
GeneralUnintentional weight lossCancer, depression
Weight gainAdverse effects from congestive heart failure medication
HeadAsymmetric facial or extraocular muscle weakness or paralysisBell palsy, stroke, transient ischemic attack
Frontal bossingPaget disease
Temporal artery tendernessTemporal arteritis
EyesEye painGlaucoma, temporal arteritis
Impaired visual acuityPresbyopia
Loss of central visionAge-related macular degeneration
Loss of peripheral visionGlaucoma, stroke
Ocular lens opacificationCataracts
EarsHearing lossAcoustic neuroma, adverse effects from medication, cerumen impaction, faulty or ill-fitting hearing aids, Paget disease
Mouth, throatGum or mouth soresDental or periodontal disease, ill-fitting dentures
LeukoplakiaCancerous and precancerous lesions
XerostomiaAge-related, Sjögren syndrome
NeckCarotid bruitsAortic stenosis, cerebrovascular disease
Thyroid enlargement and nodularityHyper- and hypothyroidism
CardiacFourth heart sound (S4)Left ventricular thickening
Systolic ejection, regurgitant murmursValvular arteriosclerosis
PulmonaryBarrel chestEmphysema
Shortness of breathAsthma, cardiomyopathy, chronic obstructive pulmonary disease, congestive heart failure
BreastsMassesCancer, fibroadenoma
AbdomenPulsatile massAortic aneurysm
Gastrointestinal, genital/rectalAtrophy of the vaginal mucosaEstrogen deficiency
ConstipationAdverse effects from medication, colorectal cancer, dehydration, hypothyroidism, inactivity, inadequate fiber intake
Fecal incontinenceFecal impaction, rectal cancer, rectal prolapse
Prostate enlargementBenign prostatic hypertrophy
Prostate nodulesProstate cancer
Rectal mass, occult bloodColorectal cancer
Urinary incontinenceBladder or uterine prolapse, detrusor instability, estrogen deficiency
ExtremitiesAbnormalities of the feetBunions, onychomycosis
Diminished or absent lower extremity pulsesPeripheral vascular disease, venous insufficiency
Heberden nodesOsteoarthritis
Pedal edemaAdverse effects from medication, congestive heart failure
Muscular/skeletalDiminished range of motion, painArthritis, fracture
Dorsal kyphosis, vertebral tenderness, back painCancer, compression fracture, osteoporosis
Gait disturbancesAdverse effects from medication, arthritis, deconditioning, foot abnormalities, Parkinson disease, stroke
Leg painIntermittent claudication, neuropathy, osteoarthritis, radiculopathy, venous insufficiency
Muscle wastingAtrophy, malnutrition
Proximal muscle pain and weaknessPolymyalgia rheumatica
SkinErythema, ulceration over pressure points, unexplained bruisesAnticoagulant use, elder abuse, idiopathic thrombocytopenic purpura
Premalignant or malignant lesionsActinic keratoses, basal cell carcinoma, malignant melanoma, pressure ulcer, squamous cell carcinoma
NeurologicTremor with rigidityParkinson disease

SCREENING FOR DISEASE

In the normal aging process, there is often a decline in physiologic function that is usually not disease-related. However, treatment of diabetes mellitus, hypertension, and glaucoma can prevent significant future morbidity. Screening for malignancies may allow for early detection, and some are curable if treated early. It is important that physicians weigh the potential harms of screening before screening older patients. It is essential to consider family preferences regarding treatment if a disease is detected, and the patient's functional status, comorbid conditions, and predicted life expectancy. If an asymptomatic patient has an expected survival of more than five years, screening is generally medically warranted, assuming that the patient is at risk of the disease and would accept treatment if early disease was detected. 10 , 11

The Agency for Healthcare Research and Quality has developed an online tool called the Electronic Preventive Services Selector (http://epss.ahrq.gov/ePSS/search.jsp) that can be downloaded to smartphones. It can assist physicians in identifying age-appropriate screening measures.

NUTRITION

A nutritional assessment is important because inadequate micronutrient intake is common in older persons. Several age-related medical conditions may predispose patients to vitamin and mineral deficiencies. Studies have shown that vitamins A, C, D, and B12; calcium; iron; zinc; and other trace minerals are often deficient in the older population, even in the absence of conditions such as pernicious anemia or malabsorption. 12 There are four components specific to the geriatric nutritional assessment: (1) nutritional history performed with a nutritional health checklist; (2) a record of a patient's usual food intake based on 24-hour dietary recall; (3) physical examination with particular attention to signs associated with inadequate nutrition or overconsumption; and (4) select laboratory tests, if applicable. One simple screening tool for nutrition in older persons is the Nutritional Health Checklist (Table 4). 13 Table 4 Nutritional Health Checklist

StatementYes
I have an illness or condition that made me change the kind or amount of food I eat.2
I eat fewer than two meals per day.3
I eat few fruits, vegetables, or milk products.2
I have three or more drinks of beer, liquor, or wine almost every day.2
I have tooth or mouth problems that make it hard for me to eat.2
I don't always have enough money to buy the food I need.4
I eat alone most of the time.1
I take three or more different prescription or over-the-counter drugs per day.1
Without wanting to, I have lost or gained 10 lb in the past six months.2
I am not always physically able to shop, cook, or feed myself.2

note: The Nutritional Health Checklist was developed for the Nutrition Screening Initiative. Read the statements above, and circle the number in the “yes” column for each statement that applies to you. Add up the circled numbers to get your nutritional score.

0 to 2 = You have good nutrition. Recheck your nutritional score in six months.

3 to 5 = You are at moderate nutritional risk, and you should see what you can do to improve your eating habits and lifestyle. Recheck your nutritional score in three months.

6 or more = You are at high nutritional risk, and you should bring this checklist with you the next time you see your physician, dietitian, or other qualified health care professional. Talk with any of these professionals about the problems you may have. Ask for help to improve your nutritional status.

Adapted with permission from The clinical and cost-effectiveness of medical nutrition therapies: evidence and estimates of potential medical savings from the use of selected nutritional intervention. June 1996. Summary report prepared for the Nutrition Screening Initiative, a project of the American Academy of Family Physicians, the American Dietetic Association, and the National Council on the Aging, Inc.

VISION

The most common causes of vision impairment in older persons include presbyopia, glaucoma, diabetic retinopathy, cataracts, and age-related macular degeneration. 14 The U.S. Preventive Services Task Force (USPSTF) found insufficient evidence to recommend for or against screening with ophthalmoscopy in asymptomatic older patients. 15 In 1995, the Canadian Task Force on the Periodic Health Examination advised primary care physicians to use a Snellen chart to screen for visual acuity, and recommended that older patients who have had diabetes for at least five years have an assessment by an ophthalmologist. Additionally, the task force advised that patients at high risk of glaucoma, including black persons and those with a positive family history, diabetes, or severe myopia, undergo periodic assessment by an ophthalmologist. 16

HEARING

Presbycusis is the third most common chronic condition in older Americans, after hypertension and arthritis. 17 The USPSTF is updating its 1996 recommendations, but currently recommends screening older patients for hearing impairment by periodically questioning them about their hearing. 18 Audioscope examination, otoscopic examination, and the whispered voice test are also recommended. The whispered voice test is performed by standing approximately 3 ft behind the patient and whispering a series of letters and numbers after exhaling to assure a quiet whisper. Failure to repeat most of the letters and numbers indicates hearing impairment. 19 As part of the Medicare-funded initial preventive physical examination, physicians are encouraged to use hearing screening questionnaires to evaluate an older patient's functional ability and level of safety. 20 Questionnaires such as the screening version of the Hearing Handicap Inventory for the Elderly accurately identify persons with hearing impairment 21 (Table 5 22 ). Additionally, patients' medications should be examined for potentially ototoxic drugs. Patients with chronic otitis media or sudden hearing loss, or who fail any screening tests should be referred to an otolaryngologist. 21 , 23 Hearing aids are the treatment of choice for older persons with hearing impairment, because they minimize hearing loss and improve daily functioning. 23

QuestionYes (4 points)Sometimes (2 points)No (0 points)
Does a hearing problem cause you to feel embarrassed when you meet new people?________________
Does a hearing problem cause you to feel frustrated when talking to members of your family?__________________
Do you have difficulty hearing when someone speaks in a whisper?__________________
Do you feel impaired by a hearing problem?__________________
Does a hearing problem cause you difficulty when visiting friends, relatives, or neighbors?__________________
Does a hearing problem cause you to attend religious services less often than you would like?__________________
Does a hearing problem cause you to have arguments with family members?__________________
Does a hearing problem cause you difficulty when listening to the television or radio?__________________
Do you feel that any difficulty with your hearing limits or hampers your personal or social life?__________________
Does a hearing problem cause you difficulty when in a restaurant with relatives or friends?__________________
Raw score (sum of the points assigned to each of the items)______

URINARY CONTINENCE

Urinary incontinence, the unintentional leakage of urine, affects approximately 15 million persons in the United States, most of whom are older. 24 Urinary incontinence has important medical repercussions and is associated with decubitus ulcers, sepsis, renal failure, urinary tract infections, and increased mortality. Psychosocial implications of incontinence include loss of self-esteem, restriction of social and sexual activities, and depression. Additionally, incontinence is often a key deciding factor for nursing home placement. 25 An assessment for urinary incontinence should include the evaluation of fluid intake, medications, cognitive function, mobility, and previous urologic surgeries. 14 The single best question to ask when diagnosing urge incontinence is, “Do you have a strong and sudden urge to void that makes you leak before reaching the toilet?” (positive likelihood ratio = 4.2; negative likelihood ratio = 0.48). A good question to ask when diagnosing stress incontinence is, “Is your incontinence caused by coughing, sneezing, lifting, walking, or running?” (positive likelihood ratio = 2.2; negative likelihood ratio = 0.39). 26

BALANCE AND FALL PREVENTION

Impaired balance in older persons often manifests as falls and fall-related injuries. Approximately one-third of community-living older persons fall at least once per year, with many falling multiple times. 27 , 28 Falls are the leading cause of hospitalization and injury-related death in persons 75 years and older. 29

The Tinetti Balance and Gait Evaluation is a useful tool to assess a patient's fall risk. 28 , 30 This test involves observing as a patient gets up from a chair without using his or her arms, walks 10 ft, turns around, walks back, and returns to a seated position. This entire process should take less than 16 seconds. Those patients who have difficulty performing this test have an increased risk of falling and need further evaluation. 31

Older persons can decrease their fall risk with exercise, physical therapy, a home hazard assessment, and withdrawal of psychotropic medications. Guidelines addressing fall prevention in older persons living in nursing homes have been published by the American Medical Directors Association and the American Geriatrics Society. 32 , 33

OSTEOPOROSIS

Osteoporosis may result in low-impact or spontaneous fragility fractures, which can lead to a fall. 14 Osteoporosis can be diagnosed clinically or radiographically. 34 It is most commonly diagnosed by dual-energy x-ray absorptiometry of the total hip, femoral neck, or lumbar spine, with a T-score of –2.5 or below. 35 , 36 The USPSTF has advised routinely screening women 65 years and older for osteoporosis with dual-energy x-ray absorptiometry of the femoral neck. 37